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Password Protecting or Encrypting a Microsoft Office File

 

This page provides instructions for protecting your Microsoft Office file so that one must enter a password to open the file. It includes instructions for completing this task in Microsoft Office 2010 for Windows and Microsoft Office 2011 for Mac.

Depending on whether you have Microsoft Office 2010 or Microsoft Office 2011, you will use one of two options for protecting your file:

  • If you have Microsoft Office 2010, you will "encrypt" the file.
  • If you have Microsoft Office 2011, you will "password protect" the file.

 

 

Microsoft Office 2010 for Windows

Encrypt the File

Encrypt the File

Open the document you would like encrypted, and

  1. Open the document you would like to encrypt.
  2. Click on the "File" tab in the menu bar at the top-left.
  3. From the side panel, select the "Info" tab.
  4. Click on the "Protect Document" button to reveal a drop-down menu.
  5. From the drop-down menu, select "Encrypt with password."

 

 

Choosing the Password

Choosing the Password

You must choose and confirm the password you would like to use to protect this file. After you have set the password, you must enter this password to view the file.

 

Microsoft Office 2011 for Mac

Save As...

Save As...
  1. Open the file you would like to password protect.
  2. Click on "File" in the menu bar at the top-left of the screen to reveal a drop-down menu.
  3. From the drop-down menu, select "Save As..."

 

 

View All Options

View All Options
  1. Click "Options..."
  2. Click on "Show All."

 

 

Security Options

Security Options
  1. Select the "Security" options.
  2. Choose your passwords to protect the document.
  3. Click "Protect Document..." to view more options.
  4. Click "OK."

After you have set the password, you must enter this password to open the file.

 

 

 

Contact Support Central

If you have any questions or experience any problems with these instructions, please contact Support Central for assistance.

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