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Making Black & White Settings Standard on Mac for Employees

You can change your preset settings in Microsoft Office programs to automatically print grayscale to color printers so you won't be charged for a color print. Follow the instructions below.

Option 1: Reinstall Printers

The print drivers have been updated to default to Black & White.  You can reinstall the printers and your defaults will be set to black and white. Follow the instructions for reinstalling printers on Mac or reinstalling printers on Windows.

 

 

 

Option 2: Change settings Manually in Microsoft Programs, Such as Word

Open Print Box

Open Print Box
  1. Open the document you would like to print.
  2. Select "File."
  3. Select "Print" from the drop-down menu.

 

Open the "Copies & Pages" Drop-down Menu

Open the "Copies & Pages" Drop-down Menu

 

 

 

Select "Color Options" from the Menu

Select "Color Options" from the Menu

 

 

 

Select "Print Color as Gray"

Select "Print Color as Gray"

 

 

 

Open the "Default Settings" Drop-down Menu

Open the "Default Settings" Drop-down Menu

 

 

 

Select "Save Current Settings as Preset..."

Select "Save Current Settings as Preset..."

 

 

 

Name the Printer Setting

Name the Printer Setting
  1. Type in a new name for your printer settings.
  2. Choose "Only this printer" if you would like these settings to apply to only this specific printer or "All printers" if you would like these settings to apply to every printer.
  3. Select "OK"
  • These presets should be saved for ALL programs that you will need to print to on OC's domain.
  • To print in color, repeat the steps above and uncheck the "Print in Grayscale" box, and select "Print". This will allow your document to print in color, but keep the grayscale settings as default.
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