Follow

Grant Delegate Access - Gmail

Delegates can do things like:

  • Send or reply to emails that were sent to you. When they send a message, their email address will show. For example, the sender will show as "sent byuser.name@eagles.oc.edu."
  • Read messages sent to you
  • Delete messages sent to you
  • Manage your contacts

Delegates can't do things like:

  • Chat with anyone for you
  • Change your Gmail password
  • Change your Gmail account settings

For these instructions, please log in to your Gmail account. If you do not know how to log in to your OC email account, please see our instructions on how to Access Google Apps.

For the Email Owner

Settings

  1. Click the 'Settings' icon in the top right corner of your screen.
  2. Click 'Settings'

Accounts and Import

Select "Account".
  • Select the 'Accounts and Import' tab

Grant Access

  • Under the 'Grant Access to your account' section, click 'Add another Account'

If you would like your emails to be marked as read when opened by your delegate, choose 'Mark conversation as read...'

If you do NOT want your emails to be marked as read when opened by your delegate, choose 'Leave conversation unread...'

Enter Email Address

  1. Type in the email address of the person you would like to grant delegate access to.
  2. Click 'Next Step'

You can only grant delegate access to someone with your domain.

Confirm

  • Click 'Send email to grant access' to confirm.

Success!

You have successfully granted delegate access.

For the Delegate

The delegate will receive an email stating that they have been granted delegate access to the owner's email address. To access the account you've been given access to, please log in to your gmail account. If you do not know how to log in to your OC email account, please see our instructions on how to Access Google Apps.

Open Delegate Access Email

Open the email sent to you from the email owner. It should look similar to the one shown above.

Confirm

  • Click 'Confirm' on the next page.

Success!

You have successfully confirmed you are accepting the role as delegate for the email owner.

It may take up to 30 minutes for the request to be processed.

Access Delegate Email

Once your request has been processed, you will be able to access the owner's email account as a delegate.

Success!

You have successfully accessed your delegate account.

Contact Support Central

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