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Share a Calendar - Gmail

Within Oklahoma Christian University's email organization, each user can have full control over who has access to event information on their own calendars.

For these instructions, please log in to your Gmail account. If you do not know how to log in to your OC email account, please see our instructions on how to Access Google Apps.

If you would like to view a calendar that someone has shared with you, please see our instructions to View 

Access Sharing Settings

Go to Calendars

  1. Click the Google Apps icon in the top right corner of the page.
  2. Click 'Calendar'

Go to Calendar Settings

  1. Click the Settings icon in the top right corner of the page.
  2. Click 'Settings'

Go to Calendars

  • On the top left of the page, click the 'Calendars' tab.

Share Calendar

  • Under 'Sharing', click 'Shared: Edit Settings'

Choose to Share Calendar (or not to share)

  • If you would like to share your calendar with others, check the box 'Share this calendar with others'
  • If you would NOT like to share your calendar, leave this box unchecked.

Configure Sharing Settings

Give Calendar Access to a Particular Person(s)

  1. Type the person's full email address in the 'Share with specific people' box.
  2. Click 'Add Person'
  3. Configure 'Permission Settings'

Make changes AND manage sharing: This person has owner rights to this calendar. You cannot grant someone outside your domain this level of access to your primary calendar.

Make changes to events: This person can see and change all events, including private ones. You cannot grant someone outside your domain this level of access to your primary calendar.

See all event details: This person can view the details of all events except those marked as private.

See free/busy information (no details): This person can see when your calendar is booked and when it has free time, but will not be able to see the names or details of any of your events.

Give Access to All of OC

  1. Check the box 'Share this calendar with everyone in the organization Oklahoma Christian University'
  2. Configure Permissions

See all event details: This person can view the details of all events except those marked as private.

See free/busy information (no details): This person can see when your calendar is booked and when it has free time, but will not be able to see the names or details of any of your events.

Give Calendar Access to Everyone

  1. Check the box 'Make this calendar Public'
  2. Configure Permissions

See all event details: all of your calendar information will be available to anyone on the internet, including your event details.

See only free/busy (hide details): people will only be able to see if you're free or busy.

This will make your calendar visible to anyone on the internet, not just people at OC.

Save Changes

Click 'Save' either at the top of the page or the bottom of the page.

If you do not click 'Save', your changes will be reverted to the last saved settings available.

Success!

You have successfully shared and configured your shared calendar settings.

Contact Support Central

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