Google Groups

Google Groups is a feature that allows you to group people together for communication. It can function like a mailing list as well as a discussion board. You can find instructions below for the following processes:

  • Find/edit group's settings
  • Add members to group
  • Decide who can send messages to the group
  • Require messages to be approved before being sent out (moderate)
  • Decide where replies to my messages go
  • Add a footer to my messages
  • Add an "unsubscribe" link
  • View the messages that have been sent to my group (View Archives)
  • See messages sent to group, but not see them in mailbox

Below there is also a solution to the following problem:

  • I expected to see a message come through, but I haven't seen it in my mailbox.

 

Find/Edit Group Settings

Either go to groups.google.com

Or Open Your Gmail in a Web Browser

Or Open Your Gmail in a Web Browser
  1. Click on the 9-squares icon.
  2. Select "Groups."

Click on "My groups"

Click on "My groups"

Click "Manage" Next to the Group You Want to Edit

Click "Manage" Next to the Group You Want to Edit

You will see a list of groups of which you are a member. If you are an owner or magager of a group, you will see a "Manage" link next to the group.

 

Add Members to Group

Click "Manage" Next to the Group You Want to Edit

Click "Manage" Next to the Group You Want to Edit

Click "Direct add members" in Left Panel

Click "Direct add members" in Left Panel

Add

Add
  1. Enter the email address(es).
  2. Enter the message you would like to send to participant(s).
  3. Select the subscription option.
  4. Click "Add."

 

Decide Who Can Send Messages to the Group

Click "Manage" Next to the Group You Want to Edit

Click "Manage" Next to the Group You Want to Edit

Click "Basic Permissions" in Left Panel

Click "Basic Permissions" in Left Panel

Settings

Settings
  1. Choose who can view topics you're discussing.
  2. Choose who can post (send messages) to the group.
  3. Choose who can join the group.
  4. Click "Save."

 

Moderate Messages (Require messages to be approved before being sent out)

Click "Manage" Next to the Group You Want to Edit

Click "Manage" Next to the Group You Want to Edit

Click "Moderations" in Left Panel

Click "Moderations" in Left Panel

Choose Settings and Click "Save"

Choose Settings and Click "Save"

Decide Where Replies Go

Decide Where Replies Go

1. Under the "Manage" option for your group, select "Settings".

2. Select "Email options".

3. Choose your preference from the "Post Replies" section.

4. Select "Save".

Click "Manage" Next to the Group You Want to Edit

Click "Manage" Next to the Group You Want to Edit

Click "Moderations" in Left Panel

Click "Moderations" in Left Panel

Choose Settings and Click "Save"

Choose Settings and Click "Save"

Add Footer to Messages

Click "Manage" Next to the Group You Want to Edit

Click "Manage" Next to the Group You Want to Edit

Click "Email Options" in Left Panel

Click "Email Options" in Left Panel

Set Footer Options and Click "Save"

Set Footer Options and Click "Save"

Add an "Unsubscribed" Link

Click "Manage" Next to the Group You Want to Edit

Click "Manage" Next to the Group You Want to Edit

Click "Email Options" in Left Panel

Click "Email Options" in Left Panel

Options

Options
  1. Check the box next to "Display the Google Groups opt-out URL.
  2. Click "Save."

 

View Messages Sent to Group

Click "Manage" Next to the Group You Want to Edit

Click "Manage" Next to the Group You Want to Edit

Click "Content Control" in Left Panel

Click "Content Control" in Left Panel

Settings

Settings
  1. Check the box next to "Archive message to the group."
  2. Click "Save."

 

View Messages in Group, Not Inbox

View Messages in Group, Not Inbox

You can set your reception settings in the group site by

  1. Click your personal settings icon.
  2. Click "Membership Settings."
  3. From there you can choose how often you receive email.

I expected to see a message come through, but haven't seen it in my mailbox. Where is it?

I expected to see a message come through, but haven't seen it in my mailbox. Where is it?

Under "Pending Messages" in the left panel, you will find all pending/undelivered messages.

 

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Comments

  • Avatar
    Dr. Jim Dvorak

    How do people subscribe to a group? I don't want to manually add them.

  • Avatar
    Will

    Jim,

    Some of our groups are populate automatically. Which group are you referring to? If you need to create a new group that is automatically populated you can submit a ticket to Support Central.

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