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Gmail - Course Email Distribution List

When you send email via Blackboard, you do NOT get a copy of the sent message in your sent messages folder. Many people desire to have a copy of the sent item for posterity.

You will need an OC course in “mySections” of myOC (this is the mySections found in QuickLinks in myOC, not the Sections link in the navigation of myOC) and Microsoft Excel.

Create Email Group

  1. On the top left corner of the Gmail web page, click Mail and choose Contacts from the menu that displays. [see it]
  2. On the Contacts page, in the left hand navigation pane, click New Group
  3. Name your group and click OK [see it]

Download Course Roster from “mySections” (in myOC)

  1. In the QuickLinks pane of myOC, click the mySections link
  2. In your list of courses, in the Course Title column, click the link to the course for which you want a roster.
  3. On the roster page, just below your photo and course information, click the button that says Click here to view this page as a spreadsheet. This downloads a file to your Downloads folder named wwiz_asp. [see it]

Open the Downloaded File in Excel

  1. Rename the file and put .xls on the end (if prompted, choose to add the .xls extension).
  2. Once, renamed, open the file in Excel. [see it]

Copy the Email Addresses to the Email Group

  1. Select the column containing your students’ email addresses by clicking on the column header.
  2. Copy the addresses. [see it]
  3. Switch to Gmail contacts and make sure you’ve selected the group you created.
  4. Click the Add to group button.
  5. Paste the addresses into the text box.
  6. Click add [see it]

Success!

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