This article is for instructors who need to submit an incomplete for a student. It also explains how to go back and update the incomplete grade, should the instructor need to do that.
Please consider reviewing the language in the Academic Policy Manual on when an "incomplete" is an appropriate "grade" to give.
(I) Granted if a student has not met the requirements of the course due to illness, an emergency, or some cause deemed reasonable by the instructor; an "I" is not given when a student has simply been negligent of class requirements.
1. An "I" grade is removed by the completion of the necessary work within six weeks after the term ends. The professor has an option to grant an extension if warranted based on a request by the student within the first six weeks.
2. If a grade has not been submitted by the professor at the end of twelve weeks, the registrar will convert the "I" to an "F."
The specific course requirements, such as term papers, homework, special projects, and the number and scope of examinations, are at the discretion of each instructor. The student should consult the course syllabus for the specific requirements and grading scale for each class. If a course is cross-listed as both an undergraduate course and a graduate level course, either a separate syllabus should be prepared for each group of students, or the single syllabus must state how grading will occur with respect to each group of students.
Most likely you will put "Incomplete" in for a student as you are submitting the Midterm or Final grades to the Registrar. If you need a reminder about how to get that process started, you can refer to this recipe. This recipe assumes you already know how to get the grade transfer process started.
Step 1: Manually put an "I" in for the student under the "Grade" column.
Step 2: Submit all the grades for students in the class by pressing the button at the bottom of the page.
At this stage, you've successfully submitted an incomplete + all the other grades for your students. Now what do you do if you need to come back and change the incomplete to an actual letter grade?
Step 3: Navigate to the Faculty Tools Webpage and go to the gradebook tab. Search for the course by selecting the Term and the Grading Period.

Step 4: Locate the course and select "View Grades."
Step 5: Select "Grade Change" next to the student name. In this example, no student has an incomplete, but in your case, there should be a student with an "I" next to their name.
Step 6: Input new grade.
Step 7: Give a reason why you are changing the grade.
Step 8: Select "Submit Grade Change."
Step 9: Celebrate because you've successfully updated your student's grade from an incomplete to a letter grade!
Contact the North Institute
- View Location
- Phone: 405-425-1850
- Email: NorthInstitute@oc.edu
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