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Closed Captioning Instructions for Supervisors

Federal guidelines require that all videos posted to Learning Management Systems be closed captioned for accessibility.  Student workers are helping instructors by adding the closed captions to their video lectures. Follow the instructions below to complete the process.

Download Video

  1. Click on the link in the ticket or email to open the video.
  2. Click on the icon with the three horizontal lines.
  3. In the menu that appears select Download Recording.

Upload Video to YouTube Studio

In a Guest or Incongnito Window of your web browser:

  1. Navigate to studio.youtube.com
  2. Log in with the username cc.lecture.  Call Support Central at 405-425-5555 for the password for the account.
  3. If it's not selected already, click "Dashboard"
  4. Click Upload Video.
  1. Rename the downloaded file to the name of the professor, followed by the course number, followed by the date.
  2. Drag the .mp4 file over to the upload screen
  1. Scroll down to the Audience section.
  2. Select "No, it's not made for kids.

Click Next on the Video Elements screen.

  1. Click Unlisted on the Visibility section.
  2. Click Save.

Add Closed Captions

  1. Click on Videos
  2. Wait for the video to process.
  3. Click on the video image.

 

  1. Click on Subtitles
  2. Click on Add

Click on Transcribe and auto-sync.

Click Exit.

Click on English (Automatic)

Edit Captions
  1. Click on Edit.
  2. In the transcript, read through (and listen as needed) to add punctuation and capitalization. You may need to edit the text to reflect the words spoken.  However, you should not edit out words that were said.  So, if an instructor repeats themselves or says Um, you'll need to leave those words in the transcript.
Share Video Link and Transcript Text
  1. Back in the Studio (studio.youtube.com), click on the Videos link.
  2. Hover over the video for the edit menu to appear.  In the menu, Seelct "View on YouTube.
  1. Click on CC on the video to make sure it is playing with Closed Captioning.
  2. Copy the link to the video and paste it into the message back to the professor.
  3. Click on the Menu button below the video
  4. Select "Open transcript"
  5. Copy the text of the transcript.
  1. Open the Google Drive for CC.lecture
  2. Find the Caption Transcript Template and right-click on it.
  3. Select Make a copy.
  4. Click on the copy of the file you made to open it.
  1. Change the name of the Google Doc to include the instructor name, course and date.
  2. Add the Instructor Name, Course and YouTube link to the text of the Google Doc.
  3. Paste the Transcript (that you copied above) into the Google Doc.
  4. Click Share.
  1. Click Get Shareable link
  2. Make sure that the sharing is set so that anyone with a link can open it.
  3. Press Copy LInk
  4. Press Done.
Complete Ticket
  1. Use the Closed Captioning Complete Macro to respond.  Add the YouTube link and the Google Docs link.
  2. Make Sure all of the Tasks are checked off.
  1. Go back to the closed captioning of the video.
  2. Click on Actions.
  3. Download the .srt file.
  4. Attach the .srt file to the ticket.
  5. Assign the ticket to Bill Arbuckle in the Closed Captioning Group.

Questions?  If you have any questions, call 405-425-5555 during regular office hours or text your supervisor.

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